Open Meetings

All motions passed at Open Meetings can be viewed here on the Selwyn JCR Google Drive. 

Please get in contact with the relevant officer(s) about the motions if you have any questions. 

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Read on for information about the Selwyn JCR Open Meetings.

Open Meetings at Selwyn serve two main purposes:

 

  1. They ensure that students can hold the JCR to account.

  2. They offer an opportunity for JCR officers to take substantial policy proposals to a forum where all Selwyn students can raise concerns and vote.

 

Lots of detail on the JCR Open Meetings can be found in the ‘Standing Order I: Open Meetings’. An overview of the process is laid out here.

 

Open Meetings are chaired by the President and are usually held in the JCR. Where this is not possible, they are held on an online platform, either Zoom or Google Meet. They usually take place on a Saturday and there will be a minimum of two a term in Michaelmas and Lent and one in Easter. Students will be notified of all Open Meetings a minimum of one week in advance. Minutes of all Open Meetings are produced by a member of the JCR Committee and these minutes are uploaded to the JCR website.

Structure of the Open Meetings

 

A typical Open Meetings will go as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Election hustings and by-election hustings can also take place in an Open Meeting. This would come before any ‘ordinary motions’ and after any emergency motions.

Motions

 

Any member of the Selwyn undergraduate body can propose or second a motion. Motions are submitted by students to the JCR President a minimum of four days before an Ordinary Open Meeting and summary papers (giving some detail about the motion and why it is necessary) are shared with the President a minimum of three days before an Ordinary Open Meeting. The agenda and papers of the meeting are then circulated by the President to all undergraduate students two days before the Open Meeting.

 

In the meeting, discussions of the motion will begin with the proposer explaining why they have submitted the motion and what the motion entails. The chair will then open the item to the ‘floor’. Here, any questions or comments can be made. Questions are addressed to the proposer of the motion if about the motion or to the chair if about the JCR. Any undergraduate Selwyn student present can also present an amendment to the motion (i.e. a change to part of the motion) at this point.

 

After all questions have been asked, comments heard and any amendments voted on, the Chair will progress onto a final vote. A simple majority vote is required to pass a motion. If the motion passes, then it is binding; the JCR must enact it to the best of their ability. If the motion fails, then it is discarded.

 

Writing a Motion

 

Any member of the Selwyn undergraduate body can propose and/or second a motion. To do this, you must submit your motion to the President and cc in whoever is seconding it. Every motion must have a proposer and a seconder.

 

All Motions are presented in the format of ‘Selwyn JCR Notes’, ‘Selwyn JCR Believes’ and ‘Selwyn JCR resolves’ sections. All Motions papers should be sent to the President in either Word or PDF format to ensure that they are accessible.

 

A template and more information of what your motion should look like can be found here

 

Please feel free to contact any JCR Executive Officer (President, Vice-President, Treasurer) to aide you in drafting the motion or to ask any queries. We also encourage you to get in contact with any JCR officers relevant to the motion you are bringing (e.g., if you are bringing an environmental motion, contact our Green, Ethics and Faith Officer).

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